Organising an annual dinner is a huge task for the whole company so better plan ahead. A well organised annual dinner company would suit your needs. If you are planning an annual dinner of any size or scale, you will hire an annual dinner planner to help make your employees feel memorable and delightful. Each year the gala dinner also serves a purpose to celebrate the hard work of your employees. Book your annual dinner planner with Viva AV to enjoy a seamless planning process with innovative and exceptional design.
Importance of annual dinner
Annual dinner is the time for colleagues to gather and enjoy the fun! It is usually one of the key events of the year in the company (apart from team building events) when colleagues can all get together and be reacquainted with those only seen from year to year. Annual dinner is also the time to celebrate the achievements for the past year, which provides a precious chance to recognize the hard work of employees.
The magic of annual dinner can provide some much-needed laughter due to the pandemic. Group parties and annual dinner still seem like a distant memory. How wonderful it is to think of the annual dinner with friends and colleagues to gather around and build the connections and relationships. Annual dinner is a great networking tool for colleagues, it can contribute to colleagues’ retention. An impressive annual dinner can also enhance a company’s brand image, this can attract potential employees and make a positive impression on clients or partners who attend.
An annual dinner is more than just a gathering, it’s an valuable opportunity to connect, celebrate, and create lasting memories. But to make an annual dinner truly special, you need a well-thought-out plan.
Annual dinner planning process
Although with social distancing measures reducing capacity, it is advisable to book the annual dinner venue early especially hotels or restaurants with dramatic cityscape vistas. Got a superb idea? We will discuss the annual dinner theme, scale, budget, production and rundown with your team. We will work on the dining menu, whether you want sparkling wine reception or perfectly paired wine with Chinese cuisine, we will work hard to suit your needs.
What can be offered by an annual dinner planner?
Planning an annual dinner on your own may be time-consuming particularly if you’re unfamiliar with the process. A professional annual dinner planner has the expertise and experience to organize all the details efficiently, freeing up your time for other responsibilities. Hiring a professional annual dinner planner can not only save your time, but also bring several benefits.
First of all, An annual dinner planner can help you get better budget management for your annual dinner. They are capable of allocating the funds for maximum impact, and know how to negotiate with suppliers for better deals. Second, a professional annual dinner planner has a network of trusted suppliers, from caterers to entertainers and AV technicians. High-quality services can be found to suit the needs of your annual dinner and your budget.
A professional annual dinner planner is attention to detail and able to manage all the intricacies of an event. Also, in case there are some unexpected issues that arise during the event, a professional planner has the experience to handle these issues promptly. An annual dinner planner brings expertise and resources to your event, allowing you to enjoy a successful, memorable dinner.
Annual dinner company based in Hong Kong
We are an annual dinner company focusing on the Hong Kong market. Our team brings extensive knowledge to your annual dinner planning. We are specialized in annual dinner production, live events, hands on technical and recording support. We value your ideas and turn them into reality.
Live events are dynamic and require a high level of coordination and technical expertise. Viva AV has a team of live event specialists who ensure that every aspect of your annual dinner, from the audio-visual elements to the scheduling, flows seamlessly. As an annual dinner company based in Hong Kong, we have extensive local knowledge and a wide network of trusted vendors. This allows us to source the best services and venues to suit your event and budget.
Annual dinner planning service by Viva AV
As a professional annual dinner company, we provide you with theming, decorations, audio visual support, technical and staging production to ensure your annual dinner runs smoothly.
Our annual dinner staging includes backdrop production, led wall or other projection screens. The range of staging solutions fits your budget. Lighting effects add a fantastic factor and leave a good memory. Spotlights on stage, mood lighting or party theme, we can transform the lighting to accomplish the venue.
Audio is the key element of your annual dinner – CEO or senior management may make a speech before dinner to value the hard work of employees, having enjoyable music throughout the night, dancing and singing or other entertainment on stage, all these require excellent condition of audio equipment. Being an experienced annual dinner company, we will conduct audio testing beforehand so that your guests can hear everything.
On a technical aspect, our team will be onsite throughout the event. From set up, rehearsal to onsite support, we can react fast to any incidents that may happen on the night and face challenges in a professional way.
We also provide video recording, photography and film production for you to record the annual dinner. Your team can share the annual dinner happenings immediately on social media and post event footage can be used in future corporate promotion or advertising.
The annual dinner planning service by Viva AV always meets your expectations.From the initial concept to the final wrap-up, we handle every detail of your annual dinner. In the course of annual dinner planning, we coordinate all elements to ensure a cohesive, impactful event.
Annual dinner themes design
We strive to improve and search for fresh ideas. Most annual dinner companies would suggest having a theme for gala dinner to embrace unity and build up the team spirit. Have you got a theme in your mind? Marvel? Cartoons? Dress in corporate colours? Monopoly? Back to the 80s? Remember, the most important thing is to choose a theme that aligns with your company’s culture and the expectations of your attendees. A well-chosen and well-executed theme can make your annual dinner a night to remember.We will think through the process and provide event design references for you! You don’t need to worry about the decorations and design once you confirm the theme.
Explore our previous annual dinners
Our clients claim that we are expert annual dinner planners! We can bring your dreams to life. Check out our portfolio and we look forward to becoming your next annual dinner company to bring you success and achieve your goals.
An annual dinner planner or company helps you prepare everything you need so you can focus on your daily work and minimize your company’s resources for gala dinner.
Choosing a good annual dinner company can significantly affect the success of your event. At the beginning of the selection process, you should clearly define what you need from the dinner company. And then you can do your research online for the annual dinner companies. A good event planning company should have a portfolio showcasing their past work, you can check their company portfolio and see if they have any previous experiences on planning annual dinners with corporate clients. Once you’ve shortlisted a few annual dinner companies, ask for the quotation with a detailed breakdown of costs, this will help you understand what you’re paying for and ensure there are no hidden charges.
After confirming the budget, venue and event date, we start to work on the theme and event rundown like the opening, speech, games and awards presentations. We actively engage with your team to collect your ideas and comments on every aspect. We care about the success of your annual dinner and you can rely on us to organize it.
An annual dinner planner can help develop a unique theme for your dinner. A professional annual dinner planner would try to understand your company’s culture, the purpose of the event, and the expectations of the attendees, etc. With the information, they can brainstorm and propose several unique themes to the client which align with these factors. Once a theme is selected, the annual dinner planner will coordinate the decoration, lighting, and entertainment to complement the theme and create a cohesive experience.
An annual dinner planner will create a detailed event schedule, coordinate with all vendors, and manage logistics on the event day. An annual dinner planner is also experienced and well prepared to handle any unexpected challenges that may arise during the dinner.